23/06/2025

Job Title: Events Coordinator

Location: Royal Southern Yacht Club, Hamble, UK

Hours: Full-time (including evenings/weekends as required)

About Us:

The Royal Southern Yacht Club, located in the heart of Hamble, is one of the UK’s premier yacht clubs. Renowned for our world-class sailing programme, vibrant social calendar, and stunning waterfront facilities, we provide an exceptional experience for our members and guests. We are now seeking a dynamic and highly organised Events Coordinator to join our dedicated team.

Role Overview:

As the Events Coordinator, you will be responsible for planning, promoting, and delivering a diverse range of events – from high-profile regattas and corporate functions to club socials and private celebrations. You will play a key role in maintaining the Club’s excellent reputation for hospitality and seamless event execution.

Key Responsibilities:

  • Event Planning & Coordination:
    • Develop, manage and deliver a year-round calendar of events.
    • Liaise across Club teams, members, suppliers and clients to ensure the utmost co-ordination and collaboration.
    • Oversee event logistics including bookings, budgets, staffing, and equipment.
  • Promotion & Marketing:
    • Create compelling promotional campaigns for events across digital, print, and social media.
    • Produce event collateral such as invitations, posters, and programmes.
    • Manage content updates for the Club’s website and newsletters relating to events.
  • Member Engagement & Communication:
    • Maintain excellent communication with members regarding upcoming events and Club activities.
    • Respond promptly and professionally to event inquiries and feedback.
    • Follow requirements and guidance on events prioritisation and positioning of the Club as a host. 
  • Technology & Administration:
    • Use event management and CRM software to organise and track events.
    • Produce reports, maintain accurate records, and support financial reconciliation.
    • Demonstrate high proficiency in Microsoft Office (Word, Excel, PowerPoint) and marketing tools (e.g., Mailchimp, Canva, social media platforms).

Key Skills & Experience Required:

  • Proven experience in event coordination, ideally within a hospitality, club, or sports environment.
  • Strong promotional and marketing abilities with a creative flair.
  • Excellent organisational and multitasking skills, with meticulous attention to detail.
  • Confident communicator with a professional and engaging manner.
  • Technically proficient with a high level of computer literacy.
  • Ability to work under pressure and manage multiple priorities including with multiple stakeholders.
  • Flexible to work evenings and weekends as required.

Desirable:

  • Experience using CRM or event booking systems.
  • Familiarity with yachting, sailing or club-based environments.
  • Relevant qualifications in events management, marketing or hospitality.

Why Join Us?

  • Be part of a prestigious and historic club with a forward-thinking outlook.
  • Work in a scenic waterfront location in a friendly and passionate team.
  • Competitive salary and benefits package.
  • Opportunities for professional development and growth.

To Apply:

Please send your CV and a covering letter detailing your suitability for the role to Belinda Wright, Operations Manager (operations.manager@royal-southern.co.uk).